DUNKESWELL PARISH COUNCIL

Minutes for the meeting of Dunkeswell Parish Council held in Village Hall on Monday 19th April, 2004.

Present: Mr G Sworder (Chairman), Mr A Guest (Vice Chairman), Mrs B Russell, Messrs C Sumpter, J Barrow, M Stevens, A Luscombe, PCSO Anning and 9 members of the public.
Apologies: County Councillor Mr B Nicholson, District Councillor Mrs M Boote, Mr Procter and PC Lea.

1 Minutes of the previous meeting held in the Village Hall on Monday 15th March, 2004 to be signed as a correct
record of that meeting. Mr Barrow asked that it be recorded that he had declared an interest regarding minute 4.2 which had not been noted. Proposed by Mr Barrow, seconded by Mrs Russell and unanimously agreed.

All councillors are politely reminded of their obligation to declare interests under the Code of Conduct

2 PLANNING
EDDC Decisions - (for information)
2.1 04/P0356 4 Jenwood Road - permission granted for conservatory

Applications - (for recommendation)
2.2 04/P0078 British Light Aircraft Co. Ltd. - change of use - hangar from storage to assembly of aircraft/ extensions/alterations. (Further information on traffic flow predictions still awaited by EDDC).
2.3 04/P0484 Dunkeswell Kart Racing Club - formation of extended track. Amendment to plan received 5/3/04.
(Environmental Health have recommended to the planning department that a consultant is employed - written confirmation of this has been received from Environmental Health). Copy letter Sheldon Parish Meeting to EDDC received (objection). Sheldon are taking legal advice and employing their own noise consultant, the Kart Club have been instructed to file an independent consultants report on the noise implications of their application before it will
be considered. Mr Sworder asked for the council to give consideration to a token donation to Sheldons Fighting fund,
this met with a mixed response, although the parish council wish to show their support for Sheldon as a neighbouring parish, it might not be appropriate to donate money. The Parish Council await the noise consultants reports and further discussion with Mr Thomas before making comment.

2.4 04/P0734 Mr Rosewell, Turbury Farm - replacement agricultural workshop/store.
2.5 04/P0745 Mr Yates, 10 Kennedy Way - conservatory.
Above two applications returned with recommendations for approval by delegated Planning Committee prior to meeting, due to time restrictions imposed by EDDC. In addition, comments were returned in favour of the proposed amended plan presented for application 04/0169 The Cedars. Proposed for approval by Mr Barrow, seconded by Mr Luscombe and unanimously agreed.

2.6 04/P0985 Mr & Mrs Kendall, 25 Simcoe Way - replacement conservatory. Proposed for approval by Mrs Russell, seconded by Mr Guest and unanimously agreed.

2.7 03/P1860 43 Jenwood Road - confirmation of minor amendment received - addition of obscure glazed bathroom window. (For information)

2.8 Licences -
Fishponds House - renewal of Public Entertainments Licence 11am - 11pm Monday to Friday 11am - 12pm
Saturdays, Midday - 10.30pm on Sundays for music and dancing. No objections.
Village Hall - renewal of Public Entertainments Licence 11am - 11pm Monday to Saturday. No objections.

2.9 Enforcement - (for information)
Copy letter - SW Parkes removal of fence at Ball Knapp requested within 28 days from 13th March 2004.
Copy letter - Rally School informing that they are proceeding with enforcement action.
(Clerk to check status of proceedings against fence at Manley's lane).

2.10 WIMS proposed revision of plan for Highfield Community Centre/Car Park area. These plans have been submitted prior to discussion with EDDC, and comment has been requested. Although the amount of development remains the same and EDDC are unlikely to refuse reasonable changes to the scheme, several points were made: There should
be no three storey development, siting small dwellings behind the shops with no aspect is considered over development, the new proposals for a community hall shell to be donated within the existing building and cash funding of £100,000 would mean a hall smaller than the Village Hall and the funding offered is considered insufficient for the project. Without the offer of a new and improved hall there is no incentive for the village to agree anymore changes, all previous negotiations were subject to a 106 Agreement which would need to be rewritten. There is doubt as to the need for a ‘sports’ hall, this could however be a multiuse hall, but additional funds would be required and it would in any event be impractical for the Parish Council to build the new hall. There was further concern over allocation of parking, for new dwellings and existing facilities, especially if the hall is then to remain in this area and not move to a site with its own designated parking. As this issue arises partly due to the sale of the Blossom Hill caravan area, it will also be requested when returning comments, that a link through that area to join the existing Public Footpaths be made prior to sale, or requested of the new owner. (Clerk to write to developer and post plans for public inspection at the Annual Parish Meeting).

2.11 EDDC - Local Plan 1995-2011 Revised Deposit September 2003 Draft Supplementary Planning Guidance relating
to: Trees, Re-use of Rural Buildings, Open Space Provision in New Housing Development, Land North and South of Chapel Street, Honiton. (circulated for consideration, objection/response required at May meeting).

2.12 Parish Plan - Letter from Claire Rodway EDDC - it was agreed that the new draft format for the plan be sent.
2.13 Local Plan - Pre-enquiry alteration may be possible - clerk still awaiting confirmation. (for information)

2.14 Appeals
02/P2538 WIMS (UK) Ltd., Unit 18G Flightway Business Park, appeal was allowed and planning permission granted
for a live/work unit. (for information)

Outstanding planning matters/applications as at the 19th April 2004:
October 2003 03/P2291 WIMS units 13 & 15 Flightway 03/P2407 WIMS Units 11, 11a & 12
January 2004 04/P0078 British Light Aircraft Co.
February 2004 04/P0041 46 Louis Way - extension 04/T0003 46 Louis Way - reduce ash tree
04/0169 The Cedars - change of use of land/garage
March 2004 04/P0428 Building 166 Airfield
04/P0637 Dunkeswell Aerodrome - variation of time condition
3 HIGHWAYS AND TRAFFIC
Further copy letters Highways/Mr Broad (information)
Highways - Windgate Hill will be closed from 19th April to 23rd April 2004, also Limers Cross to Highfield Road from 26th - 30th April 2004 (information).

4 FOOTPATHS AND BRIDLEWAYS
Mr Barrow reported that footpath 15 has wet spots again and he is to work with the neighbouring property owners
in resolving the problem.

5 ENVIRONMENT

6 COMMUNITY FACILITIES
6.1 Playground inspections - Choice of inspector to be made. Tony Mogford has quoted £140 + VAT for inspecting the
two playgrounds (RoSPA were £125 + VAT last year). Clerk to check Mr Mogfords qualifications are acceptable
to the insurers and book his services for this summer.

6.2 BT are proposing to remove two of the three loss-making telephone boxes in Dunkeswell (Post Office Hill box will
stay, as will Culme way box, but the boxes at Abbey and Jenwood Road will be removed). BT are consulting the
parish on the proposal (respond within 42 days). Consultation agreed for Annual Parish Meeting, both red boxes are listed, however there would be no objection to the removal of the Jenwood Road box. The Parish Council will object
to the removal of the listed box at Abbey, this is also the only outlet in a remote area, with no mobile reception.

6.3 Best Kept Village entry has been completed and returned by Clerk.(For information).
6.4 Exeter bus service is to be discontinued. (For information).
6.5 Internet access - DCC are prepared to donate £1000 towards providing a local internet access point, Mr Sworder is to
enquire further as to the possibilities and look at siting.
6.6 Community Policing - PC Anning reported that there had been two reported crimes, one a theft of a quad bike from the Industrial Estate, the second a dangerous dog (no injuries were sustained). There have been organised spot checks in Dunkeswell, during the last month with 6 -8 police officers and a neighbourhood watch meeting (more co-ordinators are still desperately needed and should contact PC Lea or PCSO Anning for more information).

7 FINANCE
7.1 Accounts and Audit - The internal audit is now complete and the accounts are ready to be returned to the Audit
7.2 Commission. Copies of the accounts are enclosed. (Accounts and Annual Audit Return for authorisation and agreement). Proposed for agreement by Mr Sumpter, seconded by Mrs Russell and unanimously agreed.

7.3 EDDC - Rural Aid 2004/5 applications are invited by 10th May 2004 (maximum grant will be £4,000). Rural Aid 2003/4 finalised invoices must be submitted before 31st March 2004 for payment to be made. Quotes are to be submitted to the clerk before 5th May 2004 in order to present them to EDDC in good time. The Village Hall are requesting a new rear lobby to replace the wooden structure currently housing the tables and coats, with improved disabled access, lightweight tables for use by the young, elderly and less able bodied and the Community Hall are seeking funds for 100 new chairs. (Clerk to cost tables and chairs, Mr Sumpter to provide quotes for lobby/cloakroom).

7.4 Community Hall -

7.5 Quotes for Grass cutting;
Mr Perkins £95 for strimming and cutting in Churchyard and Churchill playground, no grass collection (withdrawn).
Cut and Trim £10 with grass collection (playground only)
Mr Brewin £20 playground only - no grass collection (current contractor)
It was resolved that Cut and Trim be asked to make the next months cut and if satisfactory make a cut every two weeks throughout the summer until further notice.

7.6 Receipts - EDDC Play Revenue Grant £500
EDDC Precept £5125
HM Customs and Excise £733.47
7.7 Payments - DCP&LG (donation for grass cutting) £936
Parish Account to Paths Account (erroneously paid into wrong account by EDDC) £845
DAPC (deducted from precept payment) £219
Proposed by Mr Sumpter, seconded by Mr Barrow and unanimously agreed.

Account balances - at 1/4/04 Paths Account £673.30
Parish Account £976.90
(£5000 Rural Aid to be reclaimed in April)

7.8 The Chairman is asked to authorise the PAYE returns for the year end.(for agreement).

8 CORRESPONDENCE (none)

9 QUESTIONS FROM THE PUBLIC (The meeting was closed at 9.35pm and public questions were invited).
A gentleman asked the purpose of a fence being erected on land at Blossom Hill, Mr Sworder replied that this may
be to do with the sale of part of that land.
A resident of Manley's Lane asked that the council write to Highways and ask them to invoke their powers to adopt Manley's Lane and lay a top coat on the unfinished road surface (clerk to write and also check with Enforcement status of refused fence at Manley Court.

Dates for next meetings – Planning Applications: Monday 10th May, 2004 7pm - 7.30pm - Village Hall
Parish Council AGM: Monday 10th May, 2004, 7.30pm - Village Hall
Annual Parish Meeting: Monday 17th May 2004, 7.30pm - Community Hall