DUNKESWELL PARISH COUNCIL

Minutes for the Meeting of Dunkeswell Parish Council which were held in the Village Hall at 7.30pm on Monday 21st February 2005.

Present: Mr G Sworder (Chairman), Mr A Guest (Vice Chairman), Mrs B Russell, Messrs J Barrow,
M Stevens, B Procter, PCSO Anning and four members of the public.
Apologies: Messrs C Sumpter, A Luscombe, County Councillor Mr B Nicholson, District Councillor Mrs M Boote,

1 Minutes of the previous meeting held in the Village Hall on Monday 17th January, 2005 to be signed as a correct record of that meeting. Proposed by Mr Barrow, seconded by Mr Procter and unanimously agreed.
2 PLANNING
2.1 EDDC Decisions - (for information)
04/3103/ADV Royal Oak Inn – split decision – permission granted for pole sign, but refused for plastic hoarding.
04/2777/FULTurbury Farm Long Lane – permission granted for farm building
Applications - (for recommendation)
2.2.1. 04/P0484 Dunkeswell Kart Racing Club - formation of extended track. No decision has yet been reached – EDDCs comments on the results of all reports are awaited. (Copy of internal memo received EDDC Environmental Health Officer to Glynn Thomas Planning Department – confirming that the noise levels should not be increased by the extension of the track as there will be the same number of karts racing, but that the length of the races will be increased thereby increasing the duration of noise in Sheldon. Recommendation of condition; to carry out works to reduce nose level to Sheldon by at least 20 dB (A) eg construction of an earth bund/close coupled fence along east side of track.
2.2.2. 03/P2895 Proposed minor amendments Linden Park – for information
2.2.3. 05/0133/TRE PDL Investments, Land adj. Royal Oak Inn – Remove Holly and Hazel trees. There has been much concern amongst parishioners that these trees might be cut down, the parish council feel that sympathetic tidying of the trees is in order (this should be supervised by the tree warden Mr Barrow), but no removal This was proposed for refusal by Mr Procter, seconded by Mr Barrow and unanimously agreed.
2.2.4. 05/0215/FUL Mr and Mrs Adcock, 29 Simcoe Way – new conservatory. Proposed for approval by Mr Guest, seconded by Mrs Russell and unanimously agreed.
2.3 EDDC Enforcement –
Manley’s Lane – Copy letter requiring removal or lowering in height to 1 metre of close boarded fence within six months. Also received confirmation that the fence has been lowered.
Ball Knapp – Enforcement Notice was issued on 9th February 2005 to take effect on 15th March 2005 and requires the removal of the fence within three months.
Lammasland – copy letter asking Mr Stuart and Miss Cooper for a business plan for their business growing willow and box hedging.
Blossom Hill – copy letter asking for the removal of the advertising banner.
2.4 BT – reply to our letter of May 2004 – they will not be removing the red box at Abbey, but have removed the additional box at Highfield.
2.5 EDDC Annual Meeting of Parish Council (Knowle) – Thursday 10th March 2005 at 7pm – three parish councillors are invited to attend to discuss delivery of service by the District Council and the role of Parish councils in the planning process. Mr Sworder and Mr Sumpter to attend.
2.6 EDDC Meeting with Dunkeswell Parish Council representatives at the Knowle Thursday 10th February 2005. Mr Sworder, Mr Sumpter, Mr Guest and Clerk met Mr Carmichael and Mr Thomas for updates on various planning matters in Dunkeswell. Proposal 04/3042/MFUL at Highfield was discussed at length – EDDC felt it was unlikely to be granted (although there is another permission in existence) as this proposal omitted the previously offered 40% affordable housing. WIMS have since offered an area of Blossom Hill for twelve affordable homes and a formal application is awaited. These homes would be housing association built, Tor Homes have shown interest. There would also be a condition added to provide the sports field to the parish. The Kart club application continues with no outcome as yet. Proposed removal of holiday condition on the chalets at Blossom Hill was likely to be refused.
Outstanding planning matters/applications as at the 21st February 2005: (for information)
January 2004 04/P0078 British Light Aircraft Co. (awaiting proposal for highways improval at
Chapel Corner)
November 2004 04/2642/FUL Land adjacent Royal Oak Inn – Two storey thatched house/garage
December 2004 04/3015/FUL Unit 13 Flightway –two stores/garages for approved live/work units.
04/3042/MFUL Highfield – 28 dwellings playgroup/community facilities
January 2005 05/0057/FUL 18 b Flightway – live/work unit

2 HIGHWAYS AND TRAFFIC
DCC Highways have agreed in principle to submit a traffic order for Tower Way – they are now in consultation with the police and local councillors.

Clerk has reported potholes on Long Lane, by the Police House (complaint about workmanship), Flightway entrance, Sheldon turning, Percy Hill and others. Clerk to request that Highways cut hedges on Windgate Hill on more of an angle, allowing lorries more room, and pothole at Hill View on Luppitt common.

4 FOOTPATHS AND BRIDLEWAYS
Nothing to report (P3 Forms were returned by 14th February 2005).

5 ENVIRONMENT
5.1 Clerk has received a complaint about fly-posting on the bus shelters and also about a possible car repair business being run from Manley’s Lane – enforcement have been informed.
5.2 Clerk has requested an emergency TPO be placed on the entire hedgerow to the eastern boundary of the Flightway Park (to Manley’s Field and Abbey Road) a survey is being carried out.

6 COMMUNITY FACILITIES
6.1 Community policing report – PCSO Anning reported that there have been eight crimes logged since the last meeting. Theft of a caravan, criminal damage to a window on the industrial estate, theft of money from a house, criminal damage to a vehicle (wing mirror hit on parked car outside Springfield), two Social Services incidents involving child protection and holes cut in the New Century Park and bowling area fences which were connected to a break in at the Spar shop. There will be a preventative operation meeting soon for landowners at Smeatharpe. The discussed Speedwatch trial has been agreed in principle and volunteers will be sought. There has been a head on crash at Limers Cross and an overturned land rover on Windgate Hill.
6.2 Internet access –Fish Plaices’ insurance (they are enquiring whether it will be covered). There is theft cover for four years under the PC World Business Performance Plan which was purchased with the computer (but no damage insurance). Locks have been installed.
6.3 Playground safety inspections – Churchill Playground – swings and surfacing in hand with Mr Sumpter.
6.5 Quality Parish Status – meeting of the accreditation panel is now 24th February 2005 clerk submitted a folder of evidence and outcome is awaited.
6.6 Sports field – Following the first open meeting for parishioners to choose whether they would like a new sports field and what facilities they would like on it, it is clear that there is wide support for the idea and DP & LG have now written to the Parish Council asking if they would be prepared to formally accept the ground on behalf of the parish from the owner. It was resolved that the Parish Council would accept this ground on behalf of the parish. There is a meeting on Friday 25th February 2005 at 7pm in the Community Hall which everyone was asked to attend to look at the detailed design of the field.
6.7 Community Hall – grant for hall insurance of £270 agreed.
6.8 Notice boards – all three are in need of an annual overhaul and some attention – It was resolved that quotes would be invited and is in hand with Mr Sumpter.
6.9 Dunkeswell Play and Leisure Group – grant for maintenance of the New Century Park agreed subject to amount being confirmed.
6.10 Website – agreement requested that all parish councillors’ names, telephone numbers and addresses be added.

7 FINANCE
7.1 Receipts – none
7.2 Cheque payments - Grant to Community Hall (insurance) £270.00
Printed Image (copy booklets Parish Plan) £107.00
Clerks remuneration August 2004 – February 2005 £1432.42
PAYE (after £69.73 overpaid in August) £314.62
FRM (footpaths) £56.42
Mr Barrow (footpaths) £236.00
Mr Howard (footpaths) £152.00
Payment by direct debit - Virgin Broadband (Public Access Computer) £24.99
BT monthly payment (Public Access Computer) £30.36
(Cheques and direct debits proposed for agreement by Mr Guest, seconded by Mr Stevens and unanimously agreed).

Account balances - at 1/2/05 Paths Account £979.96 (£431.78 after cheques)
Parish Account £7263.70 (after cheques paid £5153.31)

7.3 Employers annual returns to Revenue are to be submitted online for financial advantage. Agreed.

QUESTIONS FROM THE PUBLIC (The meeting closed at 9pm before questions from the public).
A resident of Manley’s Lane thanked the Parish Council for their involvement in getting the Manley’s Court fence lowered, caravans removed from the Ken Purkess site and for all the work Mr Barrow and Mr Howard have recently done in improving the access to the parish footpaths for the less able bodied.

Dates for next meetings – Ward Meeting – Monday 7th March 2005 - 7.30pm at Coombe Raleigh Village Hall
Annual Meeting of Parish Council (Knowle) – Thursday 10th March 2005 7pm
Planning Applications: Monday 14th March, 2005 7pm - 8pm - Village Hall
Code of Conduct: Monday 21st March, 2005 7pm - Village Hall Mark Williams EDDC presentation – All councillors to attend please
Parish Council: Monday 21st March, 2005 8pm - Village Hall