DUNKESWELL PARISH COUNCIL

Minutes for the Annual General Meeting of Dunkeswell Parish Council held in the Village Hall at 7.30pm on Monday 9th May 2005.

Present: Mr G Sworder (Chairman), Mr A Guest (Vice Chairman), Mrs B Russell, Messrs J Barrow, C Sumpter,
A Luscombe, County Councillor Roger Boote, District Councillor Mrs M Boote, and two members
of the public.
Apologies: Mssrs M Stevens, B Procter and PC Lea

1 Minutes of the previous meeting held in the Village Hall on Monday 18th April, 2005 were signed as a correct record of that meeting. Proposed by Mr Barrow seconded by Mr Procter and unanimously agreed.

2 Appointment of Chairman and officers:
Chairman: Mr Sworder
(proposed by Mr Sumpter, seconded by Mr Barrow and unanimously agreed)
Vice Chairman: Mr Guest
(proposed by Mr Sworder, seconded by Mr Luscombe and unanimously agreed)
Planning Committee: Mr Andy Guest, Mr Charles Sumpter and Mr Geoffrey Sworder
(proposed by Mr Barrow, seconded by Mr Luscombe and unanimously agreed)
Tree and Footpaths Warden: Mr Barrow
(proposed by Mrs Russell, seconded by Mr Guest and unanimously agreed)
Transport and Traffic Representative: Mr Guest
(proposed by Mr Luscombe, seconded by Mr Barrow and unanimously agreed)

3 PLANNING
3.1 EDDC Decisions - (for information)
05/0656/FUL WIMS (UK) Ltd., Unit 1a Flightway – permission granted for double garage
05/0447/FUL Westerhope Farm – permission granted for demolition and reconstruction of dwelling
05/0529/FUL Mr Pile, Higher Park Farm – permission granted for conservatory
05/0610/FUL Airfield Industrial Estate – permission granted for deletion of conditions 4 & 5 on planning permission 04/P0637 requiring removal of buildings.
05/0578/FUL Highfield Garage – permission granted for MOT workshop

Applications - (for recommendation)
3.2.1 05/0993/FUL WIMS (UK) Ltd., Land at Highfield – 26 open market residential units, Land off Powells Way - 19 affordable dwellings, Provision of community facilities including recreational land off Liberator Way, associated works and parking. After much discussion it was agreed that this application should be recommended for refusal as it stands, but supported in principle if certain amendments are made. Firstly that the design and placement of the affordable housing should be made to fit with and sympathetic to the surrounding area. This would mean pairs of houses as seen in Manley’s Lane rather than a long terrace and moving the houses away from the rear fences of the neighbouring properties. It was also noted that the 106 Agreement needed to be far more clear about the developers obligations in the refurbishment of the Community Hall (floor covering, heating, insulation, ceilings and equipment should all be specified). In addition a price and duration (ie £1 per year for 99 years) should be given on the lease of both the sportsfield and Community Hall. Schedule 3 of the 106 Agreement should omit the word Highfield which implies a limit to the use. The Schedules use the words ‘if required’ and ‘if appropriate’ which are deemed unnecessary. Proposed by Mr Barrow, seconded by Mr Sumpter and unanimously agreed.

3.2.2 Appeals;
Unit 18b Flightway (History to date: 1 granted on appeal, 3 granted by EDDC, rest permission applied for and refused by EDDC but built unauthorised – this unit is just one of this block).

Kart Club has apparently gone to appeal on second application – but have agreed to experiment with implementing noise measures in the interim. This means putting in an application to move the pit lane to the other side of the track to allow a barrier of tyres to be built whilst noise measurements continue through the summer with them in place. It is hoped that this will prove whether this method can reduce the noise currently being experienced by Sheldon.

Outstanding planning matters/applications as at the 9th May 2005: (for information)
January 2004 04/P0078 British Light Aircraft Co. (awaiting highways new proposal)
November 2004 04/2642/FUL Land adjacent Royal Oak Inn – Two storey thatched house/garage
March 2005 05/0473/TRE 36 Louis Way – remove 12 ash trees.
05/0540/FUL Dunkeswell Kart Racing Club – formation of extended track
05/0510/AGR Higher Park Farm – agricultural access and track
05/0722/FUL Mr and Mrs Wilson-Webb – replacement conservatory

April 2005 05/0793/FUL Unit H, Dunkeswell Industrial Estate – extension to unit
05/0795/FUL Sheldon Grange Cottage –extension
05/0851/OUT The Old Forge – dwelling and access
05/0993/FUL Land at Highfield – 26 open market units, Land off Powells Way - 19 affordable dwellings, community facilities recreational land off Liberator Way
05/0814/FUL Long Lane – poultry farm and staff facilities building

4 HIGHWAYS AND TRAFFIC
Traffic order Tower Way – still in consultation. Clerk to hound highways over potholes in the Old part of the Village and in Long Lane, as well as road edging dangerously half completed between Shutes Lane and Gypsy Cross and the reversed sign on Percy Cross. The Police now have 8 or 9 volunteers for community speed watch.

5 FOOTPATHS AND BRIDLEWAYS
Mr Barrow reported that Devon county Council had completed all inspections of the Parishes paths and were very pleased.

6 ENVIRONMENT
Mrs Russell asked if the Dunkeswell Volunteer Litter Pickers were to resume this summer – it was decided to add this to the agenda for discussion at the Annual Parish Meeting.

6 COMMUNITY FACILITIES
6.1 Community policing report – no report given.
6.2 Playground safety inspections – booking of inspections 2005 – agreed.
6.3 Sports field – no report given.
6.4 Community Hall – no report given.
6.5 Letter of congratulations received from Hemyock Parish Council

7 FINANCE
7.1 Accounts for agreement and summary APM and audit commission (needs internal audit).
7.2 Insurance renewal –
An alternative quote has been sought from NALC via Community First with Zurich Insurance. The Cornhill premium is £657.54, whereas the Community First premium is £493.76 and includes cover for the public access computer whereas the Cornhill policy does not. Neither company offer insurance for Parish Councillors over 80, but Cornhill will give cover from 75 – 80 with a doctors note and date of birth. It should therefore be understood that there is no personal accident insurance for parish councillors over 75. Agreed to change companies.

7.3 Receipts – none
7.4 Cheque payments - Mr Garrod (repair noticeboard) £88.00
Insurance – Community First £493.76
Cheque to Paths Account £845 £845
Mr Barrow reimburse for gate(Footpaths Account) £59.34
Payment by direct debit - Virgin Broadband (Public Access Computer) £24.99
BT monthly payment (Public Access Computer) £30.36
(Cheques and direct debits proposed for agreement by Mrs Russell, seconded by Mr Luscombe, unanimously agreed).

Account balances - at 1/5/05 Paths Account £53.78
Parish Account £8466.80

7.5 VAT reclaim of £972.14 has been submitted.

7.6 Rural Aid work extension granted – invoices need to be submitted and work completed by end of June 2005.
7.7 Letters of thanks for donations from:
Blackdown Support group, EDCAB, Honiton Library Advice and Information Centre, Honiton Ring and Ride, DYA.

QUESTIONS FROM THE PUBLIC (The meeting was closed at 8.40pm before questions from the public).

Dates for next meetings – Annual Parish Meeting: Monday 16th May 2005 7.30pm – Community Hall
Planning Applications: Monday 13th June, 2005 7pm - 7.30pm - Village Hall
Parish Council: Monday 20th June, 2005 7.30pm - Village Hall