may2010

Minutes for the Annual General Meeting of Dunkeswell Parish Council held in the Village Hall at 7.30pm, Monday 10^th May 2010.

Present: Cllrs Mr G Sworder (Chairman), Mr J Barrow (Vice Chairman), Mrs V Keitch, Mssrs M Stevens, C Sumpter, B Procter, A Luscombe, District Councillor Mr Bob Buxton, and no members of the public.

Apologies: Cllrs Mrs B Russell, PC Vickery 4783, PCSO Anning 30012, County Councillor Mr Paul Diviani,

All councillors are politely reminded of their obligation to declare interests under the Code of Conduct.

In making decisions the Parish Council recognise their statutory duties provided for in Section 11A(2) of the National Parks and Access to the Countryside Act 1949 (National Parks) and Section 85 of the Countryside and Rights of Way Act 2000 (AONBs) that in exercising or performing any functions in relation to, or so as to affect, land, they shall have regard to their purposes (ie conserve and enhance their natural beauty, wildlife and cultural heritage and to promote opportunities for the understanding and enjoyment of their special qualities by the public).

Appointment of Chairman and officers – Cllr Buxton took the chair for the nomination of chairman, Cllr Sworder was nominated, unanimously agreed and he accepted the post. Cllr Barrow was nominated as vice chairman, this was unanimously agreed and he accepted the post. Cllr Sworder took the chair for the rest of the meeting. Other officers were agreed as follows:

Tree & Footpaths Warden/P3 Co-ordinator; John Barrow

Planning sub-committee: The whole parish council were agreed as a planning sub-committee being quorate at three.

Minutes of the previous meeting held in the Village Hall on Monday 19^th April 2010 were signed as a correct record of that meeting. AGREED

PLANNING

(http://planning.eastdevon.gov.uk/PublicAccess/tdc/DcApplication/application_searchform.aspx )

Decisions (for information)

none

Applications (for comment – support or objection)

10/0456/LBC Fancy Farm – conversion of barn to holiday let COMMENTS: no objections.

Tree Applications (for decision)

10/0648/TRE Oakmead, Jenwood Road – 20% crown reduction, reshape and remove epicormic

growth up to 4mtrs above ground level on one oak tree. DECISION: The parish council recommend approval in line with the arboricultural report.

EDDC Section 106 and Local Development Framework Core Strategy Planning form or online questionnaire for completion regarding housing in the parish up to 2030. For completion by 14^th May 2010.

Parish Plan – the questionnaire is now in draft form, which is being finalised ready for distribution in the parish magazine.

Conservation Area – consultation meeting was held on Friday 23^rd April 2010 2.30pm at the Air Centre. EDDC have extended the response deadline for comments to July. The parish council will make a recommendation based on any possible benefits at next meeting.

HIGHWAYS AND TRAFFIC

To receive issues to report – Green Lane there is a massive pothole at Percy Cross which clerk has reported several times and will do again.

FOOTPATHS AND BRIDLEWAYS

No issues to report

ENVIRONMENT

No issues to report

COMMUNITY FACILITIES

Community policing report – PC Vickery/PCSO Anning – 19/04/10 – 10/05/10 ther were three crimes: Theft – Airfield – Electric cable stolen from secure compound. Common Assault – Domestic Violence – male offender arrested for assaulting his wife. Decision later made to take “No Further Action”. Resist Arrest – linked to previous – Male offender arrested for domestic assault was obstructive and abusive on arrest – Received a “Police Caution”.

Playgrounds/Sports field/ Allotments – allotments AGM is at 8 pm on Friday May 21 at Highfield Sports and Social Club

Churchill Playground – a post needs replacing, Cllr Sumpter is dealing with this.

Tennis Courts – Cllr Keitch has discussed the resurfacing of the tennis courts with Mr Throgmorton.

Emergency Plan – no report this time

FINANCE

Funding – Dunkeswell Youth Club – request for assistance with rental for the hall agreed to grant £1500.

Cheque payments –

Youth Club £1500.00

Clerk remuneration February – May 2010 £947.02

Clerk expenses February – May 2010 £197.86

Julia Thorne relief clerking services £35.10

Ken Abraham (Internal Audit) £135.00

Cut & Strim £40.00
(cheques AGREED)

Account balances – Parish Account at 1/5/10 - £13725.65 includes the following:

P3 balance of funds - £800

Parish Plan SDF funds - £1399.96, plus £1500 pc match funding = total £2899.96

EDDC notification received that there is a vacancy for a Parish Council member on the Standards committee.

Annual Parish Meeting 17^th May 2010, 7.30pm at Throgmorton Community Hall

QUESTIONS FROM THE PUBLIC (The meeting was closed before questions from the public).

An email was received from a parishioner asking what outcome the parish council want to achieve from the court case over the Kart Track – it was confirmed that what is sought is limits to make life reasonable for neighbouring properties, it is not sought to prevent the activity, simply limit the noise created to what is reasonable.

Dates for next meetings –

Annual Parish Meeting:

17^th May 2010 7.30pm Throgmorton Community Hall Parish Plan:
14th June 2010 6pm Dunkeswell Village Hall

Planning Applications:

14th June 2010 7 – 8pm Dunkeswell Village Hall

Parish Council:

21st June 2010 Parish Council Meeting 7.30pm Dunkeswell Village Hall