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DUNKESWELL PARISH COUNCIL

Minutes for a Meeting of Dunkeswell Parish Council held in the Village Hall at 7.30pm, Monday 20th October 2008.

Present:            Mr G Sworder (Chairman), Mr J Barrow (Vice Chairman), Cllrs Mrs B Russell and Mssrs C Sumpter ,
M Stevens, A Luscombe, County Councillor Mr Roger Boote, PC Vickery 4783, and two
members of the public.
Apologies:         Cllrs Mrs V Keitch, Mr B Procter, District Councillor Mr Bob Buxton and PCSO Anning 30012.

All councillors are politely reminded of their obligation to declare interests under the Code of Conduct.
In making decisions the Parish Council recognise their statutory duties provided for in Section 11A(2) of the National Parks and Access to the Countryside Act 1949 (National Parks) and Section 85 of the Countryside and Rights of Way Act 2000 (AONBs) that in exercising or performing any functions in relation to, or so as to affect, land, they shall have regard to their purposes (ie conserve and enhance their natural beauty, wildlife and cultural heritage and to promote opportunities for the understanding and enjoyment of their special qualities by the public).
           
1            Minutes of the previous meeting held in the Village Hall on Monday 15th September 2008 were signed as a correct record of that meeting. AGREED
2            PLANNING

• Applications (for recomendation)
• 08/2024/FUL Unit 2 Flightway Business park – siting of six storage containers and one residential mobile home for yardsman/nightwatchman Recomendation; The Parish Council OBJECT to this application as development is outside the area designated as employment land and located on agricultural land, there is plenty of area within the employment land boundary which could accommodate the same facilities.
• County Matter Planning Application

• Parish Plan Update/Transition Towns; Mr Sworder gave an update from a recent EDDC parish planning meeting.  It was widely agreed that plans needed to be endorsed by and used by the District Council. Funding is to be sought and all local groups consulted before a new questionnaire is circulated.  The second element to the meeting regarded Section 106 funding, which will future be available for community projects.
• Letter from Kate Little Head of Planning EDDC regarding the Development Service and the new Systems Thinking Approach (e version was circulated). The letter explains that the Council are now trying to meet the needs of the client. Concerns were voiced at some elements of the new approach, particularly that ward members should still be able to insist on applications going to committee and the implication that more decisions would be made under delegated powers. Concerns on cost of each parish dealing with a paper free system of applications, and that EDDC will only notify one neighbour and not all neighbouring properties.
• Invitation from EDDC to include Parish Plans and other documents on the County Community Planning database (including those in the pipeline).  EDDC have been advised that our plan is under review.
• New planning regulations brought out on the 1st October 2008 are available to view in a very simple and easy to understand format on the following website: http://www.planningportal.gov.uk/uploads/hhg/houseguide.html
• Dunkeswell Kart Track: noise abatement order hearing is in Honiton magistrates Court during the week of 10th November 2008.  There is a pre hearing meeting being held for objectors to attend in Sheldon at 7.30pm on 6th November 2008.  A meeting of EDDC planning department, the Action Group Members and District representatives, this was attended by Mr Sworder and was a forward looking meeting where the future of motor sports in the AONB was discussed and it was clear that EDDC would try to ensure that there was no increase in motor sport activity in the AONB.

• HIGHWAYS AND TRAFFIC

• FOOTPATHS AND BRIDLEWAYS

• ENVIRONMENT
• DCC – formal notice has been served that DCC are one of seven pilot Commons Registration Authorities as part of the implementation of Part 1 of the Commons Act 2006 which comes in to force of 1st October 2008 in Devon. This part of the Act updates the registration system established by the Commons Registration Act 1965.
• EDDC - Sand bags (no sand) - 20 required for delivery to Connetts Farm.
• Telephone kiosk adoption – agreed to adopt both the red boxes and clerk to request replacement bulb for the box in the old Village.

COMMUNITY FACILITIES    Community policing report – PC Vickery five crimes: a burglary other (keys stolen from a portacabin and JCB) and a forced entry to a gate, theft of a ride on mower (parents of criminal paid for damage), criminal damage to a vehicle and money stolen from a staff room (there were three arrests from five crimes).Playgrounds/Sports field/ Allotments – MUGA base is to start being installed on the 3rd November 2008.  In order for the District Council to release Big Lottery Funding a letter of permission from the owner, or title deed is required.  It was agreed to sign the agreement with EDDC for the installation and gain a letter of permission from Mr Throgmorton while a final contract of transfer is awaited (subsequently received).Halls – Devon Association for Renewable Energy report received for community hall. Further to a visit from Mr Throgmorton, Mr Sworder explained that leases are now being organised for all the various users of community land belonging to him in the parish, this includes a direct lease for the new hall committee which allows the parish council out of the equation.  As the hall has been very time consuming for parish council members this is welcome news. The parish council were offered a 28 year lease on the old hall, but as the users of the old hall are now likely to transfer to the new hall there seems little point in retaining this facility with a new hall in full use if there are no specific users.Clerk to check with new hall committee whether it is possible for the parish council to retain the cabinets in the hall.  Clerk also to write a letter of thanks to Mr Furnivall at MST Auctioneers for donating the cabinets.8            FINANCE         Receipts –                    WIMS (new hall fire equipment)                               £500.00

Cheque payments -    M Fitzgerald (deer fencing allotments)                    £1645.00
                                    Mr Steele (new hall)                                                £880.00
                                    South West Fire Protection (new hall)                  £514.10
                                    A P Maynard (New hall)                                          £63.44
Cut and Trim                                                            £65.00                                               
(Cheques for agreement).Account balances - at 1/10/08            Paths Account                                                 £440.70
                                                                    Parish Account                                                £15842.98            New hall fund – at 20/10/08            total spend including above payments             £5297.93(ex VAT)
                                                            Balance of funds available                        £1602.07 (held in parish account above)The Parish Council agreed to pay the outstanding invoices for the new hall, meaning nearly £400 of the £2000 donated by DCC has been used, there are further invoices outstanding a decision must be made on how any remaining funds from that grant are to be used.

• WARD MEETING – was well attended, next meeting to be held at Sheldon on 6th April 2009.
• Land Registry Office – Campaign to get all parish councils to voluntarily register the ownership of their land.
• Audit Commission – notice of completion of annual audit.
• Co-op bank – clerk has requested information with a view to changing banks as co-op offer an easier service.
• Uffculme Environmental Grant is to be drawn for sportsfield fence as soon as bankstatement can be submitted to show defrayal. Clerk to request a contribution cheque from the Allotments Association.