foi

Freedom of Information Act

Clerk to the Council Mrs Tracey Bell
Telephone 01823 681138
Email the Parish Clerk

PUBLICATION SCHEME UNDER
THE FREEDOM OF INFORMATION ACT 2000

The following information and documents are available on request to the Clerk and if necessary a charge will be made for photocopying /administration /mileage.

Dunkeswell Parish Council is responsible for the maintenance and up keep of

• Temporary licence Community Hall (managed by The Community Hall Committee)

• The Village Hall (this is managed by The Village Hall Committee)

• Churchill Playground

• Wellsteps

• Three benches and notice boards in the parish

• The public access computer at the Highfield Fish Plaice

Making comments to the District Council on all planning applications in the parish.

Making comments to the County Council and the District Council on the Structure Plan and the Local Plan

Make comments on consultation documents that are relevant.

The following information and documents are available on request to the Clerk and if necessary a charge will be made for photocopying /administration /mileage.

PRACTICE AND PROCEDURES

• Minutes of Council Meetings and the Annual Meeting

• Standing Orders

• Agenda for the forthcoming meeting

CODE OF CONDUCT

• Members Declaration of Acceptance of Office

• Members Register of Interests – held at East Devon

• District Council Planning Documents

• Plans relating to current planning applications

• Comments on planning applications.

AUDIT AND ACCOUNTS

• Annual return form for the last financial year

• Report by the Internal Auditor for the last financial year

• Receipts and Payments, and Bank Statements for the last financial year.

• Financial Standing Orders

• Asset Register

Information available from Dunkeswell Parish Council under
the model publication scheme

Information to be published	How the information can be obtained	Cost
Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only
Who’s who on the Council and its Committees	Hard copy website	10p/sheet FREE
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))	Hard copy website	FREE FREE
Location of main Council office and accessibility details	Hard copy website	FREE FREE
Staffing structure	By request	FREE
Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum	Hard copy website	10p/sheet FREE
Annual return form and report by auditor	Hard copy website	10p/sheet FREE
Finalised budget	Hard copy website	10p/sheet FREE
Precept	Hard copy website	10p/sheet FREE
Borrowing Approval letter	Hard copy website	10p/sheet FREE
Financial Standing Orders and Regulations	Hard copy website	10p/sheet FREE
Grants given and received	Hard copy website	10p/sheet FREE
List of current contracts awarded and value of contract	Hard copy website	10p/sheet FREE
Members’ allowances and expenses	Hard copy website	10p/sheet FREE
Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)	Hard copy website	10p/sheet FREE
Parish Plan (current and previous year as a minimum)	Hard copy website	10p/sheet FREE
Annual Report to Parish or Community Meeting (current and previous year as a minimum)	Hard copy website	10p/sheet FREE
Quality status	Hard copy website	10p/sheet FREE
Local charters drawn up in accordance with DCLG guidelines	Hard copy website	10p/sheet FREE
Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum	Hard copy website	10p/sheet FREE
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)	Hard copy website	10p/sheet FREE
Agendas of meetings (as above)	Hard copy website	10p/sheet FREE
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.	Hard copy website	10p/sheet FREE
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.	Hard copy website	10p/sheet FREE
Responses to consultation papers	Hard copy website	10p/sheet FREE
Responses to planning applications	Hard copy website	10p/sheet FREE
Bye-laws	Hard copy website	10p/sheet FREE
Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only	(hard copy or website)
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements	Hard copy website	10p/sheet FREE
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)	Hard copy website	10p/sheet FREE
Information security policy	Hard copy website	10p/sheet FREE
Records management policies (records retention, destruction and archive)	Hard copy website	10p/sheet FREE
Data protection policies	Hard copy website	10p/sheet FREE
Schedule of charges (for the publication of information)	Hard copy website	10p/sheet FREE
Class 6 – Lists and Registers Currently maintained lists and registers only	(hard copy or website; some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)	Hard copy website	10p/sheet FREE
Assets Register	Hard copy	10p/sheet
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)	Hard copy website	10p/sheet FREE
Register of members’ interests	Hard copy	10p/sheet
Register of gifts and hospitality	Hard copy	10p/sheet
Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only
Community centres and village halls	Hard copy website	10p/sheet FREE
Parks, playing fields and recreational facilities	Hard copy website	10p/sheet FREE
Seating, litter bins, clocks, memorials and lighting	Hard copy website	10p/sheet FREE
Bus shelters	Hard copy website	10p/sheet FREE
Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above	Hard copy website	10p/sheet FREE

Contact details:                Tracey Bell (clerk)
                                       The Old Kennels
                                       Stentwood
                                       Dunkeswell
                                       Devon EX14 4RW
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Photocopying @ 6p per sheet (black & white)	Actual cost *
	Postage 25p	Actual cost of Royal Mail standard 2nd class
Statutory Fee		In accordance with the relevant legislation (quote the actual statute)
Other

* the actual cost incurred by the public authority