DUNKESWELL PARISH COUNCIL

Minutes for the Meeting of Dunkeswell Parish Council held in the Village Hall at 7.30pm on Monday 18th July 2005.

Present: Mr G Sworder (Chairman), Mrs B Russell, Messrs J Barrow, Mr C Sumpter, M Stevens, B Procter,
A Luscombe, County Councillor Mr Roger Boote and no members of the public.
Apologies: Mr A Guest (Vice Chairman), District Councillor Mrs M Boote and PC Lea

1 Minutes of the previous meeting held in the Village Hall on Monday 20th June, 2005 were signed as a correct record of that meeting.

Clerk requested an amendment to the June 2005 minutes to read as follows under ‘Finance 8.1’:
Accounts for agreement and summary APM and audit commission. Internal audit is completed and the audit forms were signed. There were two points raised by the Internal Auditor Mr Marshall; VAT was not reclaimed on an invoice recharged by Mr Barrow for items from Mole Valley and it appears by invoice numbers that there is one invoice unpaid to Cut and Trim. The Clerk is to check these two items and rectify the situation by the most appropriate means. The Parish Council expressed their thanks to Mr Marshall for his continued support in auditing the accounts.

2 PLANNING
2.1 EDDC Decisions - (for information)
05/1356/FUL Blossom Hill Park –permission granted for entrance sign
05/1351/FUL The Old Kennels – permission granted for addition of rooms over garage/fuel store
05/1499/FUL Mr Owen, Valley View – permission granted for extension to agricultural building.

Applications - (for recommendation)
05/0815/COU Girlings, Court Barton (barns at) – conversion to create two new accommodation units. No objections were raised – returned prior to meeting due to EDDC time constraints. Recommended for approval by Mrs Russell, seconded by Mr Stevens and unanimously agreed.
05/1675/FUL WIMS (UK) Ltd., Highfield Community Hall, Culme Way – 14 residential units, community Facilities and associated works. No objections were raised – returned prior to meeting due to EDDC time constraints, however it is understood that this application has been withdrawn. Recommended for approval by Mrs Russell, seconded by Mr Stevens and unanimously agreed.
05/1558/FUL Mr Watkins, Beechwood Farm – Extension to dwelling to form annex. Recommended for approval by Mr Sumpter, seconded by Mr Barrow and unanimously agreed.
05/1733/FUL Mr and Mrs Mogford-Abbot, 2 Powells Way – conservatory. Recommended for approval by Mr Sumpter, seconded by Mr Barrow and unanimously agreed.
05/1677/FUL Mrs Warriner, Knapp Farm – Alteration to roof of extension and replace garage/ancillary building. Recommended for approval by Mr Sumpter, seconded by Mr Barrow and unanimously agreed.

Amendments to affordable housing application (main entrance to front not side to enable disabled access)
Copy letters of objection re; siting of affordable housing in relation to Blossom Hill Park and Powells Way.

Outstanding planning matters/applications as at the 18th July 2005: (for information)
January 2004 04/P0078 British Light Aircraft Co. (awaiting highways new proposal)
March 2005 05/0473/TRE 36 Louis Way – remove 12 ash trees.
05/0540/FUL Dunkeswell Kart Racing Club – formation of extended track
05/0510/AGR Higher Park Farm – agricultural access and track
April 2005 05/0993/FUL Land at Highfield – 26 open market units, Land off Powells Way - 19 affordable dwellings, community facilities recreational land off Liberator Way
June 2005 05/1357/FUL Blossom Hill Park - Wardens accommodation/ indoor leisure pool
05/1499/FUL Valley View – Extension to agricultural building
05/1444/CPE Woodside – (application for a certificate of lawful use)
05/0815/COU Court Barton (barns at) – conversion to two new units.
05/0993/MFUL Highfield – 26 open market units, 19 affordable dwellings
05/1558/FUL Beechwood Farm – Extension to form annexe
4 HIGHWAYS AND TRAFFIC
Traffic order Tower Way – in consultation.
Letter sent to Ian Harrison(Deputy County Environment Director) regarding the possibility of purchasing MoD land for a future bypass. Reply received stating Crichel Down Rules would apply. Clerk to reply asking to be kept informed.

Community Speedwatch – 10 volunteers are now trained and ready to commence on the 1st August 2005. This is the first such scheme to be run in Devon and it is hoped that it will have an effect on the speed of vehicles through the village.

Safe Lanes – a pack is awaited from the Blackdown Hills Rural Partnership.

Highways to be contacted by clerk as the sign at Limers Cross needs cleaning, Wellsteps was yet again not cut with the rest of the roadside trimming, the BT and SWW covers outside the old police house are still unrepaired and the gulley at Deep Cut is once again blocked (it is recognised that there is a long term dispute between Highways and EDDC as to whose responsibility this is). It has also been asked that DCC make it clear in their signposting from the A303 that the caravan park is not to be found at Wolford Chapel.

A303 road closure – letter received from InterRoute informing of a 16 week road closure on the A303 at Marsh. The road will be closed from 5th September to 16th December 2005 and there will be a diversion eastbound via Staple Hill and west bound via Combe St Nicholas and Yarcombe. The road is to be closed to work on subsidence prevention.

5 FOOTPATHS AND BRIDLEWAYS
Mr Barrow has topped all paths and installed a further gate on path 14.

6 COMMUNITY FACILITIES
6.1 Playground safety inspections – various points were raised by inspections – it was agreed all points would be addressed as appropriate.
6.2 Halls – Community Hall six month licence has been granted which expires on 12th November 2005.

7 FINANCE
7.1 Receipts – HM Customs and Excise VAT repayment 1/4/04 -31/3/05 £972.14

7.2 Cheque payments - Tony Mogford Associates Ltd. Playground inspections £164.50
Clerk expenses (April/May/June) £146.83

FRM Building Supplies Ltd. (footpaths account) £17.65
AL Barrow (footpaths account) £48.00
J Barrow (footpaths account) £152.00
A Howard (footpaths account) ££96.00

FRM (Village Hall Rural Aid 2004/5) £2586.86
Country Windows (Village Hall Rural Aid 2004/5) £943.53

Payment by direct debit - Virgin Broadband (Public Access Computer) £24.99
(Cheques and direct debits proposed for approval by Mr Procter, seconded by Mr Luscombe and unanimously agreed).

Account balances - at 1/7/05 Paths Account £839.44
Parish Account £7765.71

8.4 Rural Aid work extension granted – invoices for Country Windows and FRM to be submitted and work inspected by EDDC and a claim made for the £2500 granted towards the work. The Village Hall Committee had also raised £2400 towards the build. Mr Sumpter explained that in his absence the builders had added a new slated roof over the extension which had resulted in a significant price increase. It was decided that the builder should be approached to negotiate on the total of his invoice as it was, in effect, not work that had been instructed. It was agreed that the extension was very well built, and that Mr Sumpter had once again made a valuable contribution in his work for the hall. The current total for works stands at £8907.

Dates for next meetings – Planning Applications: Monday 8th August, 2005 7pm - 7.30pm - Village Hall
Parish Council: Monday 15th August, 2005 7.30pm - Village Hall